Quality Assurance & Fleet Administrator

Job Summary

The Quality Assurance & Fleet Administrator will assist the Facility & Quality Assurance Manager with all programs and systems the department oversees. The Quality Assurance & Fleet Administrator will be tasked with keeping large amounts of data and documentation up to date and organized as it pertains to food safety recordkeeping and fleet management.

Responsibilities & Duties:


• Work directly with vendors to maintain required documentation as it relates to food safety.
• Assist with updating and maintaining Global Food Safety (GFS) and National Organic Program (NOP) documentation in preparation for annual third-party audit.
• Conduct Daily Pre Op Inspections to ensure proper rotation of product and adherence to company Standard Operating Procedures (SOPs), Sanitation Standard Operating Procedures (SSOPs) and Good Manufacturing Practices (GMPs).
• Conduct internal inspections and mock recalls.
• Administer at least quarterly food safety training and contribute meaningfully to quarterly Food Safety Quality Assurance (FSQA) Committee meetings.
• Work with regulatory agencies to maintain current registrations and inspection records.
• Other duties as assigned.


• Keep Driver Qualification (DQ) files up-to-date.
• Assist with fleet operations including scheduling truck maintenance, repairs, and rentals.
• Maintain forklift training records.
• Gather refrigeration hours and mileage from all vehicles monthly and update spreadsheets accordingly.
• Use Roadnet Anywhere fleet management software to communicate with drivers.
• Other duties as assigned.


• Minimum bachelor degree from an accredited university.
• Excellent written and verbal communication skills.
• Experience in successfully managing inventory and profit margins.
• Must have working knowledge of Microsoft Office Suite - Word, Excel, and Outlook.
• Ability to manage multiple concurrent projects effectively.
• Be willing to complete all necessary training as required by FDA and to meet any requirements set forth by the PrimusGFS audit scheme.
• Preference given to candidates in search of a long-term position with opportunity for advancement.
• Preference given to candidates with experience in food safety, food science, and supply chain operations.
• Salary competitive based on experience.

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